Files and folders can have permissions applied. Once applied to a folder, the permissions can be carried down to the child folders by selecting the tickbox 'update sub-folders to inherit the permissions' when creating the folder. Individual permissions can be changed once a sub-folder has been created. Let's explore how to set permissions:

Set permissions when uploading a new file

• When uploading a file (or creating a new folder), you will see the defaulted permissions show in "Shared with" as Group Members and "All group members can ____ this file" as "view, edit & delete"

• These options all Group Members access to file (or folder) and the ability to "view, edit & delete"

• Please adjust before uploading if you'd prefer: 

  • "Individual Members" - use when you'd like to grant no one immediate access and would like to add only select people upon upload. (Note: an Account Administrator can still find such file if searching/browsing for it, but will not get Activity stream or email notifications unless they are also a group member.)

  • Different Access Levels - this can be changed from "view, edit & delete" to any of the following using the dropdown menu as shown below: 

    • View means a member can only view the file.

    • View, Download and Share means a member can view, download or share the file with an external individual.

    • View and Edit means a member can do all of the above plus edit/upload a new version of the file.

    • View, Edit and Delete means a member can do all of the above plus delete the file.

    • Administer means a member has the same rights as the account administrator for the file.

• Once you've adjusted these, click "Start Upload" 

• Once the file has been uploaded, you can change the default permission for all members (see below)